Preflight Conversion
PDF Studio allows you to convert PDF documents to ISO PDF formats. These document formats were designed so that they will always render or display exactly the same as when they were saved.
Below are the available PDF standards that PDF Studio is able to convert to.
How to Convert PDF Documents
- Open the PDF Document you wish to convert
- Go to the Convert Tab on the toolbar and select the profile you wish to use
PDF/A - Archival formats
PDF/X - Print Production & Prepress formats
- A dialog will be displayed showing the changes that will be made to the document
- Choose a file name and location to save the document
- Click Save to convert the document to the selected profile
If any problems occur during preflight conversion, a results list will be displayed showing the content items that could not be fixed. If the conversion completes successfully the problems list will not be shown and the newly converted document will be opened.
Unsupported Features in Preflight Conversion:
Below is a list of features that may cause errors during the conversion.
- The PDF document contains non-embedded fonts that do not exist on the system
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- Workaround: There is no workaround for fixing this other then recreating the PDF document using different fonts.
- The PDF document is secured / encrypted with passwords and permissions.
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- Workaround: Users should clear any security on a document before running Preflight conversion.
- The PDF documents has user rights enabled.
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- Workaround: Users should clear user rights before running Preflight conversion.
- The PDF document contains a digital signature. Converting to Preflight would invalidate any digital signature.
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- Workaround: Users should clear or remove digital signature fields before running Preflight conversion.
- The PDF document contains unsupported PDF commands or operators. Often these documents can not render in PDF Studio or will have pages that do not render properly.
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- Workaround: Users may be able delete the invalid pages.
Preflight Conversion Problems
Results List - Lists any content in the document that was not converted with the selected profile.
- Items that could NOT be fixed by PDF Studio.
- Items that are not PDF/A compliant and that COULD be fixed by Preflight Conversion depending on user settings in Preflight Preferences.
Expand - Expands the results tree to show all preflight error results
Collapse - Collapses the results tree to only show the preflight error categories
Preflight Result Options
Annotations & Reports
After reviewing the conversion problems you can use the following options to add comments or append results to the document. Select the result options you wish to use and then click Apply to add the chosen options.
- Add comments for preflight errors - When checked, will add an annotation for each preflight error with the details of the error in the annotation comment
- Include report - Choose whether to Append / Prepend a Preflight Results report to the document that was tested.
Export
Preflight results can exported to various formats. To do so click on the export button on the top of the results list. Then choose from one of the following options.
- Text - Simple text file (.txt) that will contain all of the preflight report information
- XML - File format that is similar to an Excel file that will contain all of the preflight report information
- PDF - Creates a new PDF document with the preflight results
Print
Preflight results can printed if needed. To do so click on the print button on the top of the results list. Then choose from one of the following options.
- Text - Plain text list of the preflight results
- Tree - Prints the entire tree exactly as it is displayed in the preflight results list
Verify that an Existing Document is Compliant
You can also use the Preflight Verification tool in PDF Studio to verify that the document complies with the various Preflight profiles.