Optimize PDF

The Optimize PDF tab is used to optimize PDF documents and reduce file size. After the document has been optimized, there are options for routing of the output file. The tab has the following sections:

Optimize Settings

Image Processing

PDF Automation Server can process images contained within the document using a variety of settings:

Image Compression - Convert any image to either a JPEG, JPEG2000, FLATE, or JBIG2.

JPEG - lossy compression that will reduce image quality and size
JPEG2000 - less lossy compression that will reduce size and some quality
FLATE - Lossless compression does not reduce quality but may not always reduce file size
JBIG2 - Lossless compression that can only support black and white color space. Color images will be converted to black and white. Best for scanned documents with no images

Image Quality - Allows the image quality to be adjusted between 10-100%.

Note: This will only affect JPEG or JPEG2000 images as these are the only formats that support image quality settings.

Image Color Space - Choose to either retain or convert the image colors to Grayscale or B&W.

Grayscale - Only supported with JPEG, JPEG2000, or FLATE. Best for full color images
B&W - Only supported by FLATE or JBIG2. Best for scanned documents with no images

Note: When the retain option is selected CMYK images will be converted to RGB due to a regression bug in Java 1.7.

DPI (Dots per Inch) Resolution - Adjust the image resolution of all images that are larger than the option selected

Preset options include retain, 50, 100, 150, 200, 300, & 600 DPI
Custom option allows user to set any value between 50-1200 DPI

Object Removal

PDF Automation Server can remove the following objects from within a PDF:

Alternate Images - Removes alternate embedded image dictionaries that are used for high resolution printing to reduce file size. Only visible images displayed on the PDF while viewing will be kept in the document.

Bookmarks - Removes all bookmarks from the PDF document

Document Info - Removes any document information located in the document properties (Document->Document Properties) that would include the following:

Title
Author
Subject
Keywords
Producer

JavaScript Actions - This will remove all JavaScript actions from the PDF document but retain any objects that may have had JavaScript actions such as form fields, push buttons, etc...

Embedded Thumbnails - Removes page thumbnails that are stored in the PDF document. Once removed the page thumbnails will just be rendered each time the document is loaded.

Comments - Removes all annotations and comments from the PDF document

Links - Removes all links from the PDF document

Attachments - Removes any attachments that are stored within the document

Form Fields - Removes all form fields that are on the PDF document

Metadata - Removes all additional or extra Metadata from the PDF Document

Unused Resources - Removes resources that are located within the document but are never referenced by any objects in the PDF document.

Other Options

PDF Automation Server has the following additional options available to further compress the PDF document:

Flatten Comments - Flattens all annotations including text boxes, shapes, highlights, and stamps directly onto the document so that they can no longer be edited.

Note: Annotations such as the sticky note will have comments removed but the image will still be placed on the document

Flatten Fields - Flattens all fields including text boxes, check boxes, radio buttons, combo boxes, list boxes, buttons, and signature fields directly onto the document so that they can no longer be edited. All values within the fields will be flattened as well

Merge Duplicate Images - Merges any duplicate images within the PDF so that all objects are referencing the same image resource rather then multiple of the same resource

Merge Duplicate Fonts - Merges any duplicate fonts within the PDF so that all objects are referencing the same font resource rather then multiple of the same resource

Compress Document Objects - Compresses any additional PDF elements within the document such as page descriptions that have not been optimized by any other process to further reduce file size

Clear Signatures - Removes all signatures that are on the PDF Document but will leave the signature field

Fast Web View

Convert to Fast Web View - Fast web view restructures the documents internal structure and content so that the pages load in order. When converting to Fast Web View the content is just reorganized internally. No content is altered or removed so the PDF will be displayed exactly the same as it was prior to conversion.

Converting to fast web view allows large documents to load faster when downloading from a web. Having the document structure and content in a linearized (from beginning to end) order allows a browser to immediately display the first page as the remainder of the document is still being loaded.

Note: In order to see the complete speed benefits the server where the PDF is being hosted must also support page by page loading.

Output Routing Options

This section determines what happens once the PDF document has successfully been processed. If the processing fails for any reason the document will instead rout the document using the settings set in the Trouble Handling tab.

Print the PDF DocumentPrint the PDF Document

Use this section to print the PDF file as part of processing it. Click on "Edit Details" to set the settings.

Printer

Select the printer you wish to use here. When the job is running and the printer you selected is now not available, then the current system default printer will be selected instead.

Print Range

All: prints all the pages in the document

Page Range: enter a single page, a page range, or multiple pages and ranges, separated by commas.

Page Handling

Auto Rotate: rotate the printout to match the width and length with the paper. The portrait / landscape setting set by the user will be ignored.

Center In Printable Area: center the page in the paper. No effect if the pages in a document are larger than the paper they are being printed on.

Reduce Large Pages to Printer Margins: shrink pages so that they fit in the paper. No effect if the pages in a document are smaller than the paper they are being printed on.

Expand Small Pages to Printer Margins: expand pages to fill the paper they are being printed on. No effect if the pages in a document are larger than the paper they are being printed on.

Options

Number of Copies: the number of copies of the document to be printed

Collate Sheets: keeps pages in order when printing multiple copies. For example, if unchecked, two copies of a three-page document will print in this order: 1,1,2,2,3,3. If checked, the order will be 1,2,3,1,2,3. This option is not available when printing only one copy.

Duplex Processing: the options to print on the front and back of pages

Single (no duplex): prints only one page per sheet
Duplex (long edge): prints two pages per sheet flipping the page on the short edge
Tumble (short edge): prints two page per sheet flipping the page on the long edge

Print to File: Use this option to send the printer output to a file instead of the printer. When the option is checked, an output folder is necessary to know where to save the printer output files.

Output Folder: the full path to a local directory (on the server) to send the file

Note: This directory is local to where the server is running not the PAS Manager and so the file path must follow the format set by the OS of the server.

Specify Paper Source: Use this option to select a specific tray for paper source on the selected printer. When this option is left unchecked, the default tray on the printer will be used.

Change the Output File NameChange the Output File Name

Use this section to change the name of the PDF file before saving. Click on "Edit Details" to set the settings.

Renaming Options

Start with the current file name: You may use a file name based on the existing file name with some simple modifications. You may specify one string of characters to be removed. If that string is found and deleted, then the replace string will be inserted at the same location. You may also specify a prefix to use at the start of each name, and a suffix to place at the end.

If Present Remove: the text you wish to be removed from the file name if present
And Replace With: the text you wish to replace the text removed above with
Add a Prefix: the text you wish to add to the beginning of the file name
Add a Suffix: the text you wish to add to the end of the file name

Replace with new file name: You may replace every incoming file name with a new name. This is useful in some E-Mail situations. If you use this option in other situations, consider appending a counter or time stamp to prevent name conflicts.

File Name to Use: The exact file name you wish to use (excluding extensions such as .pdf, .jpg, etc... as these will automatically be added by the process)

Tracking Options

Append date and time stamp: You can add a date a timestamp to the file name as well. This will be added to the very end of the file name based on the options set above.

_YYMMDD_HHMMSS: appends a 2 digit year, 2 digit month, 2 digit day, hour (in 24 hour format), minutes, & seconds (i.e. Mar 4th, 2016 02:05:39 = "_160304_140539")
_YYMMDD: appends a 2 digit year, 2 digit month, & 2 digit day (i.e. Mar 4th, 2016 02:05:39 = "_160304")
_HHMMSS: appends the hour (in 24 hour format), minutes, & seconds (i.e. Mar 4th, 2016 02:05:39 = "_140539")

Append an incriminating counter: If you have elected to append a counter, then as long as this value is zero (0) the counter will continue to increment as each file name is prepared. If you set this to any positive integer, then the next time a file name is prepared the new value will be used and the counter will increment from there.

Start Value: the starting number of the incremental counter when the task is started
Total Digits (zero pad): the number of digits to use in the counter using zeros as padding. For example: if set to 4 digits and the current count value is 15 it will display as "0015"

Save the Output File to a FolderSave the Output File to a Folder

Use this section to save the file to a folder after setting the permissions. Click on "Edit Details" to set the settings.

Location

Folder Path: the full path to a local directory (on the server) to watch for files.

Note: This directory is local to where the server is running not the PAS Manager and so the file path must follow the format set by the OS of the server.

Save

In one ZIP file: when checked all processed files will be placed into a single .ZIP file in the directory chosen.

Name Collision Logic

When a prepared output file has the same name as an existing file the existing file could be overwritten. You may choose to have a unique name created by appending a numeric or alphabetic counter to the end of the file name. Be careful when using the overwrite option.

Add a Unique Numeric Suffix: appends a unique number to the end of the file that will increment by 1 for each occurrence (i.e. _1, _2, etc...)
Add a Unique Alphabetic Suffix: appends a unique letter to the end of the file for each occurrence (i.e. _A, _B, etc...)
Overwrite the Previous File: Overwrites the existing file in the original storage location that contains the exact same name

FTP the Output FileFTP the Output File

Use this section to send the file to an FTP server after setting the permissions. Click on "Edit Details" to set the settings.

Destination

Server: the host name of the FTP server, such as ftp.example.com

Folder: the directory on the FTP server to watch for files

User: the user name to access the server

Password: the password for the user set above

Save

In one ZIP file: when checked all processed files will be placed into a single .ZIP file in the directory chosen.

Name Collision Logic

Add a Unique Numeric Suffix: appends a unique number to the end of the file that will increment by 1 for each occurrence (i.e. _1, _2, etc...)
Add a Unique Alphabetic Suffix: appends a unique letter to the end of the file for each occurrence (i.e. _A, _B, etc...)
Overwrite the Previous File: Overwrites the existing file in the original storage location that contains the exact same name

E-Mail the Output FileE-Mail the Output File

Use this section to send the file by e-mail after setting the permissions. Click on "Edit Details" to set the settings.

Recipients

Send List: the "To:" field when sending the email. Multiple email addresses can be entered by using a comma and a space (i.e. john@example.com, jane@example.com)

Copy List: the "Cc:" (carbon copy) field when sending the email. Multiple email addresses can be entered by using a comma and a space (i.e. john@example.com, jane@example.com)

Importance: sets the importance of the email being sent. Can be set to Low, Normal, or High

Sensitivity: sets the sensitivity of the email being sent. Can be set to Normal, Personal, Private, or Confidential

Content

Subject: subject line of the email being sent

Message: message to be sent with the email. The message will be sent as plain text in the body of the email.